Every organization needs to understand where it is going before it can develop a strategic plan and map out the steps for how to get there this is where a vision helps! Gather senior leadership Writing the Vision, Mission and Values Statement should be an exercise that is done by the governing board if there is one and senior management. Ideally this would be done in a retreat setting, such as the back room of a restaurant, a hotel conference room or someone s home. It needs to be devoid of interruptions and distraction hence a retreat. Solicit help from an objective facilitator It may be worth investing in a couple hours of time with a professional who can help the process.
The facilitator will help the group brainstorm and articulate the vision. Their job is to drive the process, not the vision. An experienced facilitator will know how to do this.
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Dream out loud A visioning session is the process of articulating a future state for the organization. In the visioning session I like working with whiteboards or flipcharts, because I think a visual aid helps spark thoughts and ideas. Depending on the number of people in the session, have the group break down into groups of people, provide each group with a flip chart and have them discuss and answer the following questions: Who are we?
Where do we want to go as an organization? What do we want this business to look like at some future point in time? Where do we want to be 1, 5, 10 years from now? Note: If there is more than one group, there should be simultaneous groups going on at the same time. This session should take minutes. Combine ideas and at the end of this session: Have all the groups come back together and share the thoughts and ideas they came up with.
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Use the entire group to pick the best and most consistent thoughts and ideas from each of the smaller groups, writing the common words on a flipchart. Have a laptop available to use a thesaurus, dictionary and Wikipedia as references. Test the statement After a couple of sentences have been written, read them out loud to the group again and determine if everyone agrees that the statement reflects a common direction and describes a picture of an ideal future state of the organization.
Make sure the description of the future state is measurable so the group can monitor progress toward the vision. Clarify the mission Once the vision statement has been written, do a similar exercise to come up with a mission statement. Remember a mission statement is a short description of why the organization exists. Vision and mission statements are the cornerstone for decision making. For example, I worked for a pediatric hospital and the mission was We will do what is right for kids. Simply stated but very powerful in the board room when difficult decisions needed to be made.
When challenged with difficult questions, senior leadership would ask, is this decision in the best interest of the kids we serve? This tool helps to keep the organization focused on its priorities. A great book that can help teach your group how to simplify a message is Made to Stick by Chip and Dan Heath. While in the same groups, spend minutes coming up with descriptive words for why the organization exists. After all groups have posted their thoughts on the flip chart, have the groups present their ideas to each other.
Use one flip chart to combine ideas and begin word-smithing them until the group creates a short phrase that reflects all of the ideas. Remember these will become shared values or principles that the organization operates by. Once each group has developed a list, have them present their lists to the entire group.
Combine ideas and refine them into one list. There is usually a lot of overlap of ideas, which is good. A list of values should ideally be words. The goal is for the people who align themselves with the organization to be able to simply memorize the vision, mission and values. The more concise the better. See, that wasn t so difficult, right?
Many businesses don t come up with a guiding vision, mission and values statement because the process of doing so scares them. I would argue that with the right people in the room, it can be done in a few short hours. Once a Vision, Mission and Values Statement is written the strategic planning process can begin! A strategic plan reiterates the mission and vision and creates a road map to get there. The written plan describes where the organization is today and how it will achieve its vision.
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Strategic planning can be a very tedious process, taking a lot of time, thought and focus. The process typically takes weeks or even months, depending on how much time can be devoted to it on a day-by-day basis, and should be done at the Board level with senior leadership involvement. The strategic planning process identifies what needs to be done vision and strategic plan , how it gets done organizational and departmental goals and who will do it employee job descriptions.
This structured process helps to ensure the vision is implemented throughout the entire organization. Developing the Plan Strategic plans help to map out the steps, process and timeline to get from the present state of the organization to the desired future state.
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In order to do this, there are two different levels of planning that need to be done - short-term months and long-term months. It used to be that strategic plans were written for anywhere from 5 to even 10 years out, but with as fast as things change today, a three year plan is probably as aggressive as you can get without needing to modify the plan along the way. Strategic Planning Process The first step in the strategic planning process is to identify the outcome where you want to be in three years.
Take some time to brainstorm or visualize what that future state looks like.
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For example, strategic objectives or outcomes may be things like increasing market share, becoming a customer service leader, increasing sales revenues, improving product quality whatever will take organization closer to achieving its vision. Next create a timeline for the completion of these objectives and determine how many weeks, months or years it will realistically take to complete SmartChurchManagement. This is done by thinking through the high-level action steps needed to complete the tasks involved.
This detailed planning can be put in the format of an action plan.
senrei-exorcism.com/images/sms/program-to-locate-smartphone-alcatel-5v.php An action plan is merely a written document outlining the objectives goals , action steps, responsible person s , possible team members, due dates for each action step and implementation status. Mapping this out creates a visual that is easy to see at a glance what needs to be done and by when. Action Steps Review prior 12 months spending. Identify areas of cost cutting opportunities Meet with managers to discuss opportunities. Incorporate cost cutting into annual budget. As each department identifies its goals and objectives, it provides the information needed to write individual job descriptions that support the departmental goals which support organizational goals and ultimately the strategic plan.
When goals and objectives are written to support the strategic plan it helps to achieve the long-term goals of the organization in a reasonable time frame. Organizational Goals As the organization works toward accomplishing the strategic plan, there needs to be a structured process to take the organization from where it is to where it wants to be. This can be done by developing annual organizational goals. Annual goals are written to break long-term goals into bite-sized pieces. This provides the framework to accomplish them in steps and stages rather than the overwhelming task of trying to do them all at once; it also provides a tool for performance monitoring.
This is done by taking the goals down to the departmental and staff level and ensures that what the staff is doing on a day-today basis lines up with the vision and goals of the organization. It is easy for employees to get off track, but this process keeps them focused on the organization s priorities. Goals are important because they provide direction, clarify job roles, give something to strive for, show how far you ve come and help make the vision attainable.
Having goals written down makes them more real and achievable. It allows you to see where you are going and the steps to get there. The structured process should include a cycle that begins with writing goals, communicating expectations, monitoring performance toward goals, assessing performance and ends with the performance appraisal. This cycle is repeated on an annual basis. Creating a culture that is customer focused, and collecting and studying data that supports efforts for the customer are critical components to the system.
Employees need to know how what they do is tied to organizational strategy and objectives. Develop a process to educate employees during new employee orientation and communicate the mission, vision, and values as a first step.